Best Practices

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Making COs more precise by providing unit–wise objectives of each course of programs

Objectives of the practice:

The main objectives of this practice are (i) to impart unit-wise precision to the objectives of each course (ii) to make staff and students aware about the importance of each unit of each course (iii) to help the teachers in rationalizing the time-allocation among units of the course etc.

The Context: The Head of Departments of our college are ex-officio members of various BOS of University. They realized that the syllabi of courses of B.Com and M.Com programs framed by Board of Studies (BOS) of the University provide only broad objectives of various courses. They do not contain unit-wise objectives. Consequently, (i) the teachers and the students do get unit-wise precision in the objectives of these courses, (ii) the teachers and the students do not realize the importance of each unit of a course, (iii) teachers find difficulties in rationalizing the time-allocation among units of the course etc. In order to overcome such issues we realized the importance of implementation of this practice.

The Practice:

This practice consists of two main aspects. (i) Specifying the objectives of each unit of each course of B.Com and M.Com programs the college is offering and (ii) conveying them to the students and the teachers teaching the respective courses. For effective implementation of this practice on these two aspects, at beginning of each year, HODs of the college hold meeting of respective Department. In this meeting the allocation of courses / units of the courses, under that Department is carried out and the syllabi with unit-wise objectives are provided to them in order to attain the objectives / goal.

Evidence of Success:

The evidences of success of practice of “Making COs more precise by providing unit–wise objectives of each course of programs” can be realised from the facts.

  1. The teachers are able to understand the importance of each unit and are able to allocate optimum time for teaching, including the revision and the time for unit-wise CIE, to the units they have to teach within time-frame of the semester.
  2. The college is able to implement the annual calendar effective by carrying out all the curricular, co-curricular and extra-curricular activities in the stipulated time-frame.
  3. The college results are commendable results in CIE as well as the University examinations consistently.

Promotion of Inclusive Practices

Objectives of the practice:

One of the most important objectives of this practice is to imbibe the feeling in every student of the college and staff that the college is truly “Sarvajanik” i.e. for each one of them and for all the castes and creeds of the society in its letter and spirit.

The Context:

This college is managed by Sarvajanik Education Society. Here, the word ‘Savajanik’ means ‘public’ or ‘for the people of society in general’ or ‘for each person of the society’ and has inherent connotations of ‘inclusiveness’. Therefore, one of the aspects of our Vision is to be a leading participant in the “Sarvajanik” (i. e. public) process of grooming citizens who are competent for pursuing fulfilling careers and who have correctitude in their character. Hence the most important step towards this endeavor is that we must continuously strive to ensure that all the students and staff members have the feeling of being “included” and being a part of SPB Family.

The Practice:

As part of this practice, our college has evolved a decentralized and participative management system for the students and the staff.

For ensuring the inclusiveness for students all the co-curricular and Extra-curricular activities are carried out through various committees formed under student council, which itself is formed through the parliamentary elections system. In the election of student council, all the registered students of the respective year can take part. As part of promotion of inclusive policy for girl students, in each class, one of the two seats are reserved for girl candidates if the class has at least 30% girl students. Similarly for promoting inclusiveness through decentralized and participative management among the staff, all the activities including curricular, co-curricular and extra-curricular activities of the college are carried out through various committees such as IQAC, Time-Table Committee, Committee for NSS/NCC related activities, Career Counseling and Placement Cell, Library Committee, Examination Committee, Sexual Harassment Prevention Cell, Research committee, etc.

Evidence of Success:

Evidence of success in our practice of “Promotion of Inclusive Practices” can be traced in the following:

  • In the admission as well as in the recruitment of the staff, inclusive reservation policy of the university and the state government is followed scrupulously. This is reflected in the composition of teaching staff and the admitted students over the years.
  • All the SC/ST/OBC eligible applicants have been first admitted on open category seats on general merit and then on the merit of respective category. Therefore, it can be easily verified that the parentage of students admitted in these categories is higher than 100% or all the applicants get admitted.
  • All the practical measures for promoting gender-equity are taken. In fact, a look at the trend of last fifteen years shows that girls outnumber the boys in the academic as well as in the various committees under student council. Not only that, the girls students have been outnumbering the boys in inter collegiate sport and cultural events. On average, every year at least 5 girls of our college have represented our University at inter Universities events.

Problems Encountered and Resources required: 

No extra resources are required and no major problem arises in the implementation of this policy.

Well Planned and Documented System For Financial Activities

Objectives of the practice:

Being a Grant-in-Aid college, dependent mostly on public funds, main goal of this practice is to maintain Accountability and Transparency in the Financial Activities.

The Context: Being an institution offering programmes of commerce faculty and an institution managed by 107 years old public democratic trust in which leading citizens of Surat having only Philanthropic interest serve as trustees, it is one of the most important of duties of the college to have exemplary conduct in maintaining complete transparency in its financial functions. Over the years, the college has played pivotal role in establishing a system for financial activities in the institutions being managed by Sarvajanik Education Society.

The Practice:

Before the commencement of every  financial year, in the in the month of Dec/Jan, our Management (SES) directs Heads of institutes to prepare the budgets in the prescribed formats and to get them approved from the local administrative committee (LAC) of the college which have at least one member who is qualified Chartered Accountant (CA). The college prepares the budgets, get them approved from the LAC and sends them to SES for approval.

All the accounts are operated keeping in mind the budgetary provisions of respective accounts, accounts are maintained on Tally accounting software provided by the management and audited quarterly by the internal auditor appointed by the management. At the end of the year all the accounts are audited by the CA appointed by the management, audited accounts along with audit reports are presented before the LAC in its meeting.  After the approval of LAC they are sent to the management for appropriate orders / directions and then the Income tax returns are filed on time.

Evidence of Success:

It is evident from the records that the college is able to prepare the accounts in time and always get them audited, internally and externally, in time and file the Income Tax returns in time.

With almost no pressure on this aspect of functioning of the college, we are able to focus more on the curricular and students support oriented co-curricular and extra-curricular activities and are able to focus on our drive for inculcation of, “Study-Perform-Blossom” mantra for envisioned evolution in the career and character of students and staff of the college.

Problems Encountered and Resources required:

No extra resources are required and no major problem arises in the implementation of this policy.